F-03 Clear Gl Open Items y2kg
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- Pages: 8
Kevin Power Solutions Ltd.
Finance End Manual
By
43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad – 500034, INDIA Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1. CLEAR GL OPEN ITEMS Business Process Description Overview Running the clearing transaction can clear open items on a G/L but it requires that appropriate credits and debits exist on the for clearing.
Input-Required Fields
Field Value /Comments
Company code Clearing date Currency Period Normal OI
GL number that has open items to be cleared. Company code in which the exists Clearing date for the transaction, system defaults present date. Defaults to company code currency Indicate the period in which the posting will be placed. Indicates that only standard open items are to be taken into consideration during clearing. A series of other document selection criteria which may be chosen by the
Additional selections
Output - Results
Comments
Open item debits and credits matched and cleared off of the .
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 2 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
PROCEDURAL STEPS 1.1 Access transaction by: T-code Menu Path
F-03 ing Financial ing General Ledger Clear
1.2 On the screen “Clear GL Posting: Header Data”, enter the information in the fields as specified in the table below: Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 3 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
Release: Status:
FI MODULE LEAD
Field Name
FINANCE
R/O/C
Action and Values
The number of the G/L to have items cleared. Up to 4-digit code in which the customer exists.
R
Clearing date
Date of clearing transaction.
R
Period
2 char identifier used indicate the period in which the posting will be placed. Currency that the amounts will be entered into the system under
R
Enter in the G/L number. Can default from settings in Parameters. The system requires that you select a valid customercompany code combination. Defaults in as today’s date. Defaults to current period, based on the clearing date. Enter either the local currency or another currency defined in your system Default is set so that only normal open items will be taken into consideration for clearing. The default selection is ‘None’. Click on any single selection option to limit the open item list generated.
Company code
Currency/rate
Description
ECC 6.00 EHP5
Normal OI Area
Indicates that only standard open items are to be taken into consideration during clearing.
Additional selections Area
A series of other document selection criteria.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
R
R
R
Work Instruction Page: 4 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
Press the
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
button to continue.
1.3 On screen “Clear G/L : Process open items”, double-click on the dollar amount field of the item(s) to be cleared.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 5 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.4 As you select each item from the list of open items (double-click), the total amount will appear in the “Assigned” field. For an acceptable clearing transaction situation, this field must equal zero before you post the transaction.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 6 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.5 Simulating the Posting Select \Document\Simulate on Menu bar. This step will create automatically generated document lines and allow you to view them before posting and to your entries.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 7 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.6 To save the data, select the Save icon or select \Document\Post, A system message will appear indicating that the clearing document has been created.
******************End of the Process*******************
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 8 of 8
Finance End Manual
By
43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad – 500034, INDIA Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1. CLEAR GL OPEN ITEMS Business Process Description Overview Running the clearing transaction can clear open items on a G/L but it requires that appropriate credits and debits exist on the for clearing.
Input-Required Fields
Field Value /Comments
Company code Clearing date Currency Period Normal OI
GL number that has open items to be cleared. Company code in which the exists Clearing date for the transaction, system defaults present date. Defaults to company code currency Indicate the period in which the posting will be placed. Indicates that only standard open items are to be taken into consideration during clearing. A series of other document selection criteria which may be chosen by the
Additional selections
Output - Results
Comments
Open item debits and credits matched and cleared off of the .
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 2 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
PROCEDURAL STEPS 1.1 Access transaction by: T-code Menu Path
F-03 ing Financial ing General Ledger Clear
1.2 On the screen “Clear GL Posting: Header Data”, enter the information in the fields as specified in the table below: Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 3 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
Release: Status:
FI MODULE LEAD
Field Name
FINANCE
R/O/C
Action and Values
The number of the G/L to have items cleared. Up to 4-digit code in which the customer exists.
R
Clearing date
Date of clearing transaction.
R
Period
2 char identifier used indicate the period in which the posting will be placed. Currency that the amounts will be entered into the system under
R
Enter in the G/L number. Can default from settings in Parameters. The system requires that you select a valid customercompany code combination. Defaults in as today’s date. Defaults to current period, based on the clearing date. Enter either the local currency or another currency defined in your system Default is set so that only normal open items will be taken into consideration for clearing. The default selection is ‘None’. Click on any single selection option to limit the open item list generated.
Company code
Currency/rate
Description
ECC 6.00 EHP5
Normal OI Area
Indicates that only standard open items are to be taken into consideration during clearing.
Additional selections Area
A series of other document selection criteria.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
R
R
R
Work Instruction Page: 4 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
Press the
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
button to continue.
1.3 On screen “Clear G/L : Process open items”, double-click on the dollar amount field of the item(s) to be cleared.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 5 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.4 As you select each item from the list of open items (double-click), the total amount will appear in the “Assigned” field. For an acceptable clearing transaction situation, this field must equal zero before you post the transaction.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 6 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.5 Simulating the Posting Select \Document\Simulate on Menu bar. This step will create automatically generated document lines and allow you to view them before posting and to your entries.
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 7 of 8
Kevin Power Solutions Ltd. File Name: Responsibility:
FI MODULE LEAD
FINANCE Release: Status:
ECC 6.00 EHP5
1.6 To save the data, select the Save icon or select \Document\Post, A system message will appear indicating that the clearing document has been created.
******************End of the Process*******************
Last changed on: 6-Dec-15 Version: Final
SAP ECC 6.0
Work Instruction Page: 8 of 8
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