Technical Communication Report 163239

TECHNICAL COMMUNICATION and TECHNICAL WRITING PROCESS

Joanne Paguio

Ryan Espayos

Mara Angeli Cadiz

Darla Ienne Maliksi

April Ann Del Rosario

Technical Communicatio n

Communication is the transmission of information in the form of words, images, and sounds.

•Technical communications as a field

within business communications encomes a range of disciplines that work together to communicate complex information to those who need it to accomplish a defined task or goal.

• Technical communications activities make up a

surprisingly large portion of the effort required to design, produce, sell and products.

• the goal

of technical communication is to transmit

important information as effectively and efficiently as possible—information that allows you and the people around you to do your jobs well.

Ethical Considerations •Legality •Honesty •Confidentiality •Quality •Fairness •Professionalism

Technical Writing Process

Step 1: Plan audience? What’s the purpose of your

1. Who are your 2.

document?

3. What are the available ideas and facts or

available references? 4. What is your

scope?

appropriate medium?

5. What is the

Technical Writing Forms Documentatio n

Business Writing

Project Specifications

Manuals

Memos

Application Letter

Observation Reports

Product Comparisons

Business Letters

Portfolio

Technical Information

Audit Reports

Minutes of the Meeting/Annual Reports

Strategic Plans

Requirements for a Position

Brainstorming Brainstorming combines a relaxed,

informal approach to problem solving with lateral thinking. It encourages people to come up with thoughts and ideas that can, at first, seem a bit crazy. Some of these ideas can be crafted into original, creative solutions to a problem, while others can spark even more ideas. This helps to get people unstuck by "jolting" them out of their normal ways of thinking.

Step 2: Organize A structure is the backbone of your document – the hierarchy of headings that define the logical order that it will progress.

Structure

is absolutely essential to successful documents, and it’s something that you should develop before you start writing. A well-structured document is one that has had thought go into it beforehand, which means you’re less likely to need to rehash it later on.

Creating an Outline The last step a writer can perform in the prewriting stage is creating

an outline.

An outline allows a writer to categorize the main points, to organize the paragraphs into an order that makes sense, and to make sure that each paragraph/idea can be fully developed.

Thesis: In order to succeed in the classroom, college students need to utilize the resources available to them throughout their college careers. I.Advising A.Find the right program(s) and/or career field B.Implement a plan for fulfilling program requirements C.Sign up for the correct classes 1. prerequisites 2.Find times that work 3.Locate proper instructor D.Evaluate progress II.Help with content A.Study groups B.Tutoring 1.Drop-in 2.Individual C.SI sessions III.Technology A.Computer Labs B.Academic websites C.Forums and online discussions

Outline Example

Step 3: Write Drafting is the stage when you begin to put the paper in paragraph form. Once you have completed prewriting and decided upon a preliminary main idea and outline, you should write a first draft of your course paper or assignment.

Drafting Tips

Drafting the Main Idea Before Writing, evaluate your preliminary main idea. that it should meet these criteria: • A main idea is a statement, complete sentence or short paragraph that sets the stage for the rest of the paper. • A main idea does not merely announce a topic, it also describes the author’s position on the topic. • An audience familiar with your topic could take a contrasting point of view. • Complete and convincing evidence back up the main idea. • Everything in the outline s the main idea.

Coherence and Transition • Repeat and Refer • Announce what you are going to discuss and then discuss it • Use words that indicate the stages of your argument • Use words that tie ideas together

Using Visuals can… • Summarize data that would take many pages of regular text to express • Make a more dramatic case • Show relationships between two sets of data • Emphasize a point • Show how something works • Present a table so the rows and columns create cross-referencing system • Lay out a project

Drafting the Introduction • Introduce the purpose of the paper • Give the audience a sense of how the paper will unfold • Provide context to show why the main idea is significant • Establish a relationship with the audience by establishing credibility and scholarly voice

Drafting the Conclusion Present a solution to a problem Describe consequences Call for a particular action Relate the main idea of the paper to other important subjects • Suggest further work on the topic that should be accomplished by other scholars • • • •

Step 4: Revise “Revision means rethinking everything and staying open to making significant changes”

Considerations/ Checklist

The Bottom Line: Consider Readers First • The breadth, depth, and appropriateness of your research • The sufficiency of your argument and proof • Your mastery of the kinds of and approaches to writing accepted in your field or profession • The clarity of your presentation • The conciseness of your presentation • Your voice as a writer and professional in your field

Structure: Make a point and back it up reverse outlining: outlining a draft after it is written.

Content: Determine quality & quantity Ask what is "need-to-know" versus "nice-to-know" information from the point of view of your reader

Logic: Order the Presentation Strategically • academic journals can provide models for academic papers

• basic argument is believable, clearly articulated, and well defended.

Coherence: Make it flow • First, use the same words for the same key concepts throughout the paper • Second, follow through on that commitment • And finally, use connector words

Voice: Sound like an Expert

•work to express •writers who work to communicate with a real audience will sound professional •tone of your work should match that of authors considered leaders in your field, and it should be consistent •Nominalization - to turn verbs into nouns by adding -ion, -ence, -ance or - ment •use more active, strong verbs and edit out words written in a noun style •Third person writing sounds less personal and more universal

Conciseness: Say it Crisply •the challenge is to say what you mean without complicating your presentation with verbal clutter •ive Voice. •Strings of prepositions •Redundant words and phrases

Revision

“ is a way to think further about your subject, to say something in the clearest possible way, and to undo mistakes, all in the service of first-rate writing."

• http://work.chron.com/types-technical-writing3557.html • https://sites.google.com/site/teachingadolescen twriters/chapter-6-the-importance-of-purpose-an d-audience

Sources

Joanne Paguio

Ryan Espayos

Mara Angeli Cadiz

Darla Ienne Maliksi

April Ann Del Rosario

TECHNICAL COMMUNICATION and TECHNICAL WRITING PROCESS