Role Mapping Process 4tv6e
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Role Mapping What role will you play...
Role Mapping Purpose • Role Mapping ensures we understand who our s are and what they need to do • Role Mapping results are a critical part of the project and the sustain model • Defines the responsibilities related to the new business scenarios • Identifies impacted audience • Is the basis of the Training Curriculum and end training • Defines security profiles Business Process Team Change Management
Training
Role Mapping must be a collaborative effort Business
Role Mapping
Security
CCA Methodology and Role Mapping
Role Mapping Deliverables • A standard SAP Job Catalogue to be used by the collaborative group • Is the basis for security • Provide the framework for the Training Curriculum • Is the basis for end readiness • The catalogue will provide the relationship connecting: HR Position SAP Job SAP Role
HR Employee Tables
HR Position = Job Title Owner HR
SAP Job = Functional Business Job SAP Tables
SAP Role = Physical ‘Security’ Business Job
Owner IT
Role Mapping Tools • An Access Database will be used for recording • Audience Analysis • Mapping HR Positions to SAP Jobs • Mapping SAP Jobs to Training Courses • An Excel Spreadsheet will be used to complete the design of the SAP Roles SAP Job Catalogue
Role Mapping Database People, Positions, Impacts
End Training Requirements Identified
Jobs, Scenarios, Transactions
Security Requirements Identified
Role Mapping Phases Business Process and Audience Analysis • Gather information from the business - Who, When, How will be impacted • Identify HR Positions, People, Jobs and Scenarios Build SAP Job Catalogue • Create SAP Jobs based on the audience analysis and the identified scenarios • Identify Transaction Codes and Authorisation Objects
Concurrent
SAP Role Build
• Build SAP Roles and Assign Transactions • Unit Testing Map HR Positions to a SAP Job • Map HR Job Titles to a SAP Job Map SAP Jobs to Training Curriculum • Map SAP Jobs to training courses Assign SAP Role to SAP Job • Assign SAP Roles to SAP Jobs • DILO Testing
IT Role Mapping Responsibilities Change Management Team
• Audience Analysis • Drive communication of Role and Responsibility changes • Map HR Positions to SAP Jobs
Business Process Team
• • • • •
Training Team
Security Team and Systems
Audience Analysis Identify transactions to the process in SAP Create SAP Jobs Map SAP Jobs to Training Curriculum Map HR Positions to SAP Jobs
• Build Training Curriculum • Map SAP Jobs to Training Curriculum • Map HR Positions to SAP Jobs
• • • • •
Build SAP Roles (“Y” Roles and “Z” Roles ) Identify transactions to the process in SAP Identify Segregation of Duty conflicts Unit testing Assign SAP Roles to Job / Person
Role Mapping – Phases and Collaboration Design
O W N E R
Deploy
SAP Role Build
Map HR Positions to SAP Job
Map SAP Jobs to Training Curriculum
Assign Security Profiles
Business Process Team
Security Team
Business Process Team
Business Process Team
Security Team
Security Team
Business Process Team
Training Team
Training Team
Business Process Team
Audience Analysis
Build SAP Job Catalogue
Business Process Team
Change Management Team
Business
Build
Change Management Team
Role Mapping – Audience Analysis ‘Design Phase’
• Business Process team to acquire overview of all scenarios • Change Management and Business Process team identify „Who‟, „Where‟ and „How‟ – Positions/people that perform tasks within a function/location – Transactions that will the process in SAP – Authorisation Objects – Keep data secure (s should only be able to maintain and view data for which they are authorised and have received training) • Change Management enter Audience Analysis into „Role Mapping‟ database • Change Management to drive communication of role and responsibility changes
Role Mapping – Build SAP Job Catalogue ‘Design Phase’
• Business Process team complete SAP Job Catalogue for „New‟ roles and „Additions‟ to an existing role 1. 2. 3.
The positions/people that perform the task Which transactions and programs the process in SAP Determine authorisation and organisation level restrictions
• Create SAP Jobs based on the Audience Analysis and the identified business scenarios Position
Process Description
SAP Job
Transaction Code
T-code Description
Activity
Auth Objects & Values
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
VF31
Output from Billing Documents
Display
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
F.20
A/R: List
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
/ama/rtr_pro c
RTR Process Run
Program/ Table
Organisation Levels
Client System
Default
CC00, BV00, CL00, FS00
PARCL NT100
Change, Display, Execute
Default
CC00, BV00, CL00, FS00
Execute
F_FKAL_KOA
ZRTRPROC
SAP Job Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\Job Catalogues (New & Additional)
CC00, BV00, CL00, FS00
Role Mapping – Build SAP Job Catalogue Details Person’s position
Auth Objects & Values
The field(s) against which activities are performed
Process Description
Job task description
Program / Table
Specific programs or tables required while executing the transaction
SAP Job
Functional Business Job
Organisation Levels
An employee‟s area of responsibility
Transaction Code
Transactions required for the process
Client System
System required for this process
T-code Description
Transaction description
Activity
What type of access required when executing the transaction
Position
Role Mapping – Derived SAP Role ‘Design Phase’
• Business Process team complete Derived Role request for: • Existing role requiring new Organisation Level •
Details taken from SAP Role master catalogue
SAP Job
Organisatio n Level
Org Level Field & Value
Composite Master Role
C. Role Description
Single Master Role
S. Role Description
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYDISPLAY_MD_CC00
Display Payroll Master Data
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYMAINTAIN_MD_CC00
Maintain Payroll Master Data
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYPAY_SUMM_CC00
Prepare Payment Summaries
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYREPORTING_CC00
Payroll Reporting
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYRUN_PAYROLL_CC00
Run Payroll
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM:PYSPINIFEXGRTK_CC00
SpinifexIT Generic Reporting Toolkit
SAP Role Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\SAP Roles (Existing)
Role Mapping – SAP Role Build ‘Build Phase’
• Security team and Business Process team review SAP Job Catalogue – Keep the number of roles to a minimum (less maintenance) • Security team combine processes into SAP Roles • Business Process team prepare files for import into Role Mapping database • Security team build and unit test SAP Roles • Business Process team execute functional and DILO testing
Business Process Team • • Variant Maintenance • Table Display
IT Security Team • Cross Stream Consolidation • Naming Conventions • SoD Conflicts
Role Mapping – Map HR Positions to SAP Jobs ‘Build Phase’
• Business Process team, Change Management and Training team workshop • Map HR Positions SAP Job • Use Role Mapping database • Import HR Details • Import SAP Jobs • Map HR Positions to SAP Jobs • Run reports to identify people
Role Mapping – Map SAP Jobs to Training Curriculum ‘Build Phase’
• Training team build Training Curriculum based on Audience Analysis and identified transactions • Business Process team and Training team workshop • Map „SAP Jobs‟ Training Courses • Complete details in Role Mapping database • SAP Jobs to Training Courses • Run report to identify end training & logistics • Business Process team to sign-off Training Curriculum
Role Mapping – Assign Security Profiles ‘Deploy Phase’
System s: • Create new network and SAP s • „Manually‟ assign roles to SAP s based on SAP Job • Run audit report on Segregation of Duty conflicts for Security • Update „UAR‟ database with SAP Jobs
Exception Cases
• 2IC Delegation – assign authorisations permanently • Temporary assignments • Transition periods between jobs
What’s Next ‘Role your Sleeves Up’ • Build SAP Job Catalogues for 2010 OAisys projects • Business Process team to assign a resource to this task • Brewery • New Zealand (OR1/OR2) Deployment • OR3 Finance (Q1 & Q2)
Jan
OR3 Human Resources Deployment „CM‟
Mar
Feb
May
Apr
Jul
Jun
Aug
OR3 Finance (Q3) • OR3 Rebates Deployment • OR3 Sales & Customer Service Deployment • OR3 Supply Chain Deployment
OR3 Finance (Q4)
Role Mapping Purpose • Role Mapping ensures we understand who our s are and what they need to do • Role Mapping results are a critical part of the project and the sustain model • Defines the responsibilities related to the new business scenarios • Identifies impacted audience • Is the basis of the Training Curriculum and end training • Defines security profiles Business Process Team Change Management
Training
Role Mapping must be a collaborative effort Business
Role Mapping
Security
CCA Methodology and Role Mapping
Role Mapping Deliverables • A standard SAP Job Catalogue to be used by the collaborative group • Is the basis for security • Provide the framework for the Training Curriculum • Is the basis for end readiness • The catalogue will provide the relationship connecting: HR Position SAP Job SAP Role
HR Employee Tables
HR Position = Job Title Owner HR
SAP Job = Functional Business Job SAP Tables
SAP Role = Physical ‘Security’ Business Job
Owner IT
Role Mapping Tools • An Access Database will be used for recording • Audience Analysis • Mapping HR Positions to SAP Jobs • Mapping SAP Jobs to Training Courses • An Excel Spreadsheet will be used to complete the design of the SAP Roles SAP Job Catalogue
Role Mapping Database People, Positions, Impacts
End Training Requirements Identified
Jobs, Scenarios, Transactions
Security Requirements Identified
Role Mapping Phases Business Process and Audience Analysis • Gather information from the business - Who, When, How will be impacted • Identify HR Positions, People, Jobs and Scenarios Build SAP Job Catalogue • Create SAP Jobs based on the audience analysis and the identified scenarios • Identify Transaction Codes and Authorisation Objects
Concurrent
SAP Role Build
• Build SAP Roles and Assign Transactions • Unit Testing Map HR Positions to a SAP Job • Map HR Job Titles to a SAP Job Map SAP Jobs to Training Curriculum • Map SAP Jobs to training courses Assign SAP Role to SAP Job • Assign SAP Roles to SAP Jobs • DILO Testing
IT Role Mapping Responsibilities Change Management Team
• Audience Analysis • Drive communication of Role and Responsibility changes • Map HR Positions to SAP Jobs
Business Process Team
• • • • •
Training Team
Security Team and Systems
Audience Analysis Identify transactions to the process in SAP Create SAP Jobs Map SAP Jobs to Training Curriculum Map HR Positions to SAP Jobs
• Build Training Curriculum • Map SAP Jobs to Training Curriculum • Map HR Positions to SAP Jobs
• • • • •
Build SAP Roles (“Y” Roles and “Z” Roles ) Identify transactions to the process in SAP Identify Segregation of Duty conflicts Unit testing Assign SAP Roles to Job / Person
Role Mapping – Phases and Collaboration Design
O W N E R
Deploy
SAP Role Build
Map HR Positions to SAP Job
Map SAP Jobs to Training Curriculum
Assign Security Profiles
Business Process Team
Security Team
Business Process Team
Business Process Team
Security Team
Security Team
Business Process Team
Training Team
Training Team
Business Process Team
Audience Analysis
Build SAP Job Catalogue
Business Process Team
Change Management Team
Business
Build
Change Management Team
Role Mapping – Audience Analysis ‘Design Phase’
• Business Process team to acquire overview of all scenarios • Change Management and Business Process team identify „Who‟, „Where‟ and „How‟ – Positions/people that perform tasks within a function/location – Transactions that will the process in SAP – Authorisation Objects – Keep data secure (s should only be able to maintain and view data for which they are authorised and have received training) • Change Management enter Audience Analysis into „Role Mapping‟ database • Change Management to drive communication of role and responsibility changes
Role Mapping – Build SAP Job Catalogue ‘Design Phase’
• Business Process team complete SAP Job Catalogue for „New‟ roles and „Additions‟ to an existing role 1. 2. 3.
The positions/people that perform the task Which transactions and programs the process in SAP Determine authorisation and organisation level restrictions
• Create SAP Jobs based on the Audience Analysis and the identified business scenarios Position
Process Description
SAP Job
Transaction Code
T-code Description
Activity
Auth Objects & Values
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
VF31
Output from Billing Documents
Display
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
F.20
A/R: List
Finance – FI - Assistant ant
Prepare monthly financial reports
Finance – Assistant ant
/ama/rtr_pro c
RTR Process Run
Program/ Table
Organisation Levels
Client System
Default
CC00, BV00, CL00, FS00
PARCL NT100
Change, Display, Execute
Default
CC00, BV00, CL00, FS00
Execute
F_FKAL_KOA
ZRTRPROC
SAP Job Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\Job Catalogues (New & Additional)
CC00, BV00, CL00, FS00
Role Mapping – Build SAP Job Catalogue Details Person’s position
Auth Objects & Values
The field(s) against which activities are performed
Process Description
Job task description
Program / Table
Specific programs or tables required while executing the transaction
SAP Job
Functional Business Job
Organisation Levels
An employee‟s area of responsibility
Transaction Code
Transactions required for the process
Client System
System required for this process
T-code Description
Transaction description
Activity
What type of access required when executing the transaction
Position
Role Mapping – Derived SAP Role ‘Design Phase’
• Business Process team complete Derived Role request for: • Existing role requiring new Organisation Level •
Details taken from SAP Role master catalogue
SAP Job
Organisatio n Level
Org Level Field & Value
Composite Master Role
C. Role Description
Single Master Role
S. Role Description
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYDISPLAY_MD_CC00
Display Payroll Master Data
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYMAINTAIN_MD_CC00
Maintain Payroll Master Data
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYPAY_SUMM_CC00
Prepare Payment Summaries
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYREPORTING_CC00
Payroll Reporting
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM-PYRUN_PAYROLL_CC00
Run Payroll
Payroll Officer
NZ00
Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00
Payroll Officer
ZRHRM:PYSPINIFEXGRTK_CC00
SpinifexIT Generic Reporting Toolkit
SAP Role Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\SAP Roles (Existing)
Role Mapping – SAP Role Build ‘Build Phase’
• Security team and Business Process team review SAP Job Catalogue – Keep the number of roles to a minimum (less maintenance) • Security team combine processes into SAP Roles • Business Process team prepare files for import into Role Mapping database • Security team build and unit test SAP Roles • Business Process team execute functional and DILO testing
Business Process Team • • Variant Maintenance • Table Display
IT Security Team • Cross Stream Consolidation • Naming Conventions • SoD Conflicts
Role Mapping – Map HR Positions to SAP Jobs ‘Build Phase’
• Business Process team, Change Management and Training team workshop • Map HR Positions SAP Job • Use Role Mapping database • Import HR Details • Import SAP Jobs • Map HR Positions to SAP Jobs • Run reports to identify people
Role Mapping – Map SAP Jobs to Training Curriculum ‘Build Phase’
• Training team build Training Curriculum based on Audience Analysis and identified transactions • Business Process team and Training team workshop • Map „SAP Jobs‟ Training Courses • Complete details in Role Mapping database • SAP Jobs to Training Courses • Run report to identify end training & logistics • Business Process team to sign-off Training Curriculum
Role Mapping – Assign Security Profiles ‘Deploy Phase’
System s: • Create new network and SAP s • „Manually‟ assign roles to SAP s based on SAP Job • Run audit report on Segregation of Duty conflicts for Security • Update „UAR‟ database with SAP Jobs
Exception Cases
• 2IC Delegation – assign authorisations permanently • Temporary assignments • Transition periods between jobs
What’s Next ‘Role your Sleeves Up’ • Build SAP Job Catalogues for 2010 OAisys projects • Business Process team to assign a resource to this task • Brewery • New Zealand (OR1/OR2) Deployment • OR3 Finance (Q1 & Q2)
Jan
OR3 Human Resources Deployment „CM‟
Mar
Feb
May
Apr
Jul
Jun
Aug
OR3 Finance (Q3) • OR3 Rebates Deployment • OR3 Sales & Customer Service Deployment • OR3 Supply Chain Deployment
OR3 Finance (Q4)
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