Minutes Of Meeting Purchase Committee 5au2w

MINUTES OF MEETING A meeting of the Technical Purchase Committee constituted vides office order No. CCET/DG/SPA/2017/636-640 dated 31/01/2017 was held on 24/03/2017 at 2:00 pm in the office of HOD (Mechanical Engg.) cum Chairman (Technical Purchase Committee). The committee discussed the inspection report submitted by the Survey Lab. Incharge via email on date 22/03/2017. The committee evaluated the material supplied by the vendor with the Survey Lab. Incharge. The following were present in the meeting along with the chairman of the committee: 1. Dr. Rajesh Kumar (Head-Civil) 2. Er. Mohammad Sakib Perwez Khan (A.P.-Civil) Special Invitee. 3. Mr Mukesh Kumar (A.P.-Mech) Member The recommendations of the committee are as following: 1. The purchase/supply order with reference to tender No. CCET/DG/SPA/2016/06 on turnkey basis provided to the L1 party M/S AIMCO have minor flaws specified in the inspection report. 2. All the items except item No.: 4 and 14 are in acceptable condition. 3. The items in Item No.: 4 Plane Table excluding alidade and Item No.: 14 Stereoscopes, supplied by the party are as per specification, however one out of four numbers of instruments are in broken condition and are not in acceptable condition. The vendor has been intimated and agreed upon. 4. For Items in Item No. 2, 3, 10, 11, 12, 13 and 14, the vendor have had not given any quote but it was agreed upon by the vendor to comply with the condition of the tender to provide free of cost. *However all the items except broken one in Item No.: 4 and 14 meets the requirements of the course and they are as per the Indian Standards.

Er. Mohammad Sakib Perwez Khan Assistant Professor (Civil Engg) Special Invitee Survey Lab. Incharge

Mr. Mukesh Kumar Assistant Professor (Mech. Engg) Member

Ms. Madhu (Section Officer) Member

Mr. Kulbhushan Chaudhary AC (F&A) Member

Dr. Rajesh Kumar Head (Civil Engg. Dept.) Member

Dr. Jitender Madan Head (Mech. Engg. Dept.) Chairman

INSPECTION REPORT PART-A The undersigned member of inspection committee physically verified the following equipments/materials supplied by M/s. AIMCO against order no. CCET/DG/SPA/2017/1558 Dated 03/03/2017 on________ vide bill No. 252 dated 16/03/2017 for Rs. 5,10,553.93/-and report as per remarks against each item. Sr. No.

Item ( make brand if any)

Quantity

Physical Condition

Acceptable quantity

Non acceptable quantity

Reason/remarks

Ordered

Supply

2 Standard Vernier Theodolite (as per IS 2988-1995) Nylon Coated Steel Tape Pocket Measuring Tape Plane Table and Accessories, excluding alidade Ranging Rod (as per IS 2288)

3

4

5

6

7

05

05

Working

05

00

06

06

Working

06

00

Reasonable quality

04

04

Working

04

00

Reasonable quality

04

04

Working

03

01

Brocken, To be replaced

30

30

Working

30

00

6

Dumpy Level

05

05

Working

05

00

7

Total Station

01

01

Working

01

00

8

Surveyor's Com

05

05

Working

05

00

A demonstration is to be done Later. Minor specification not met

9

Prismatic Com

03

03

Working

03

00

Minor specification not met

10*

Surveyor's Chain

02

02

Working

02

00

Reasonable quality

11*

Engineer's Chain

02

02

Working

02

00

Reasonable quality

12*

Revenue Chain

02

02

Working

02

00

Reasonable quality

13*

Metric Chain

06

06

Working

06

00

Reasonable quality

14*

Stereoscopes

04

04

Working

03

01

Broken to be replaced, Clarification regarding Parallax Scale has been requested from firm

1 1 2* 3* 4 5

8

PART-B 1.) The entire item from Sr. No. 1 to 14 have been inspected technically /installed from the suppliers and accepted as per quantity shown in the column-6 of Part-A above. 2.) The Item Sr. No.: 7 need a demonstration which is to be provided by the vendor in near future. 3.) The Reasons/Remarks for each of the items not acceptable as shown in column-7 of PartA is stated in column-8 of Part-A. 4.) For Items in Sr. No. 2, 3, 10, 11, 12, 13 and 14, the vendor have had not given any quote but it was agreed upon by the vendor to comply with the condition of the tender to provide free of cost. However all the items except broken one in Item No.: 4 and 14 meets the requirements of the course and they are as per the Indian Standards. 5.) The Item No.: 4 and 14 has one quantity in each which is broken in transportation and is agreed upon by vendor for the replacement. 6.) The concerned party is informed in personally on 21/03/2017 for replacement/repairs of items mentioned in column 7 and 8 of Part-A. 7.) For Items in Sr. No. 8 and 9, the vendor have supplied the instrument which has a specification are on lower slightly side, i.e. the least count of item supplied is 1degree while as per tender specification it shall be 30 minutes. However all the items meets the requirements of the course and they are as per the Indian Standards. The company has been asked to replace the item, however if the company does not comply with the replacement a penalty of 10% of the item cost quoted may be imposed. 8.) The payment maybe released to the firm after obtaining 10% as performance warranty as per the and conditions of purchase order.

Survey Lab. Technician

Survey Lab. Incharge

HOD/PI