Guidelines For Irrs 4n1p6o

Guidelines for using the On-line Simplified Depot application 1. There are following type of s in the application. a) FCI Depot s - To report the commodity stock inflows and outflows on daily basis and the category-wise and variety-wise stock closing balance break-up of all commodities on monthly basis. The will be allowed to enter the data of a day latest by the next day. If failed to do so, the data entry would be locked and the depot will start appearing the defaulters list. After a request to the designated of IRRS with valid reason the laggard depot shall be allowed to enter the data for a limited time. The request may be made using the us tab in the rapid reporting module. b) FCI District s – Data entry of stock figures lying in mandies, at ports and stocks with state agencies in central pool on monthly basis The s are assigned as ----------------------------------------All Districts & Depots - depot@123 (s

who have already changed their

should use the same)

All Regions - region@123 All Zones – zone@123 -----------------------------------------The s are requested to change the after first . 2. Steps for daily data entry by Depot a) For depot s seven tabs will be visible. Home, Opening Balance, Inflow, Out Flow, Monthly Data Entry, us & Reports. b) On Home Tab, the start-off reporting date to be entered first-time and for flexibility it is allowed to enter the date. That can be made fixed if start-off date is fixed nation-wide. Second time reporting & onwards the next date shall appear automatically which shall not be editable. Enter the name of Reporting Personnel and Designation. c) If there are no transactions in the depot on a particular date, Tick 'No transactions' and Submit. d) In opening balance tab one time opening balance entry for a commodity is to be made. e) If there are transactions then Inflow and Outflow tabs can be opened for daily data entry. f) On inflow screen receipt and gain values are to be entered. In receipts, Commodity, Source, & Total Receipts (In Qtl.Kggms) parameters & for gains, storage & transit gains are ed. g) On outflow screen scheme-wise issues, dispatches and storage & transit loss are recorded.

h) Once all the entries are done correctly, click on button ‘Click if data in all tabs finalized’. It will show the table of entries made on reporting date showing the commodity-wise totals. j) If the entries are checked to be correct as per the manual records, then Daily break-up for Covered and Cap Storage Figures as on reporting date are to be entered. k) After giving the confirmation by checking the tick box, ‘save to post’ button is clicked. Before posting, all the figures can be edited and once posted it can not be. l) For initial phase, it is being allowed to report the data for any number of days of backlog entry. It is under proposal that the depots and districts have to report the data for a reporting date by 24:00:00 hours of the next day. If depots and districts failed to report the daily/monthly data by their due dates (as defined by FCI HQ on individual depots basis), they have to seek the extension/relaxation of data reporting period with valid reasons of delays. This can be done using the us tab. m) If there is any problem/, the s can report using the same us tab. n) The status of the requests/s can be monitored by all s from depots to districts, regions, zones & FCI HQ. 3.

Steps for monthly data entry by Depot

1. This is the detailed data entry on the last date of the month. 2. The parameters Commodity, Variety, Issuable-Non IssuableUpgradable, Category, Specification, Crop Year and Stock Qty. in depot as on last day of the month(In Qtl.Kggms) are captured. 3. If depots failed to report the monthly data by their due dates, they have to seek the extension/relaxation of data reporting period with valid reasons for making delays. This can be done using the us tab. 4. Steps for Data Entry by District Offices a) The district offices have to enter the Stock figures lying in mandies, at ports and stocks with state agencies in central pool on monthly basis and on last day of the month. b) If districts failed to report the monthly data by their due dates, they have to seek the extension/relaxation of data reporting period with valid reasons for delays. This can be done using the us tab. 5. s: s may to send s using the US tab. For any queries may at FCI HQ at 011-43527481 (Sh. M. Basu, Manager [Computer]) or NIC Technical Team. Alternatively, may send email at [email protected].

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