Example Of Notice And Agenda Of Meeting 1x2y1k

EXAMPLE OF NOTICE AND AGENDA OF MEETING

EXAMPLE OF MINUTES OF MEETING

MEMO To : Mr. Ali Ahms. Jane DalyMr. Othman DaudMdm Sabariah Ahms. Tahirah DaudFrom : Mr. Alan Maley, General ManagerDate : 24 th May 2008Subject: Finance department Staff MeetingNotice is hereby given that there will be a staff meeting. Details are set outbelow:Date : 5 th June 2008Day : WednesdayTime : 3.00 p.mVenue : Meeting Room C, 3 rd Floor2. The agenda for the meeting is as follows:1. Chairperson opening address2. Apologies for absence3. Minutes of the previous meeting4. Matters arising5. Progress report of Putrajaya Project6. Monthly reports form Units.7. Half-yearly financial report8. Other matters9. Next meeting Attendance is made compulsory for all .Thank you.

Minutes of Meeting of Social Club of Goldchart Packaging ltd. (State the name of the meeting) No:

2 Year: 2006 Date : 26 January 2006 Time : 9 a.m Venue : Annexe 334 Present Mr John Lithgow (Chairperson) Mr Frank JonesMr David Vlank Mrs Wendy WilliamsMs Susan SrandonMs Jennifer Mayer (Secretary) Absent with excuse Mr Michael OvenMs Yasmine Blythe ________________________________________________________ 1. OPENING ADDRESS BY THE CHAIRMAN The chairperson called the meeting to order at 10.00am and thankedthe board for being present and contributing ideas from theprevious meeting. He mentioned the purpose of the meeting was todiscuss board review and family day arrangements. 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING The chairman asked to correct an error on item 3.1where the figure RM1,200 should read Rm12,000. after this correctionthe minutes were approved and signed as a correct record. 3. MATTERS ARISING There were no matters arising 4. CHAIRMAN’S REPORT

The chairman pointed out that hip had fallen by 20% over the last 6 months. It waslargely due to lack of publicity during the present year, and also because new employees werenot sure how to . Various decisions were reached: 4.1 CIRCULAR TO STAFF

A letter would be sent to all employees who were not of the Club

outlining its aims and activities. A tear-off slip wouldbe included for interested employees to indicate their areas of interest.

4.2 SOCIAL EVENING A social evening with refreshments would be organized specificallyfor non. Susan Sarandon agreed to make arrangements. Action: Susan Sarandon 5. FAMILY DAY The chairperson asked for suggestion on the suitable venue for thefamily day. Ms. Mayer suggested it to be held at the Lincoln RecreationCentre. All board agreed. Mr. Vlank suggested that there shouldalso be games and contest for family . All board agreed. 6. OTHER MATTERS The chairperson asked for the board if they were not satisfied withthe task distribution. All board agreed to accept the tasks given. 7. CLOSING ADDRESS The chairperson summarized the decision made during the meetingand thanked the board for working so hard to end up withtheir decision. The meeting was adjourned at 11.00am with a vote of thanksto the chair. Prepared by, Approved by,............................. .................................. (Jennifer Mayer) (John Lithgow)Secretary Chairperson28 January 2006. 28 January 2006