Construction Site Organisation Management 222j5q

Construction Site Organization & Management Project Life is what happens when you are making other plans

Presented by Gautam Arora

Gautam Arora

PRESENT SCENARIO

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Key Personnel

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Project director

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MEP coordinator

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Project manager

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Site clerk

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Contract manager

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Store keeper

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Project engineer

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Safety officer

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Quantity surveyor/ billing engineer

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Procurement Engineer

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Site supervisor

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QA/QC Manager

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Land surveyor

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External Development

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MIS in a Organization Mission What

How Plans and budgets

Objectives

Policies

Goals

Unstructured decisions

Semi-structured decisions structured decisions

Information Flow Top Management Middle Management

Operational

Management

Levels Of Management Gautam Arora

THE PROJECT LIFE - CYCLE

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Our Construction Supervision Management Manual Project Overview • Scope of Work • Project Particulars • Project Organisation Structure • Site Office Structure Project Planning Monitoring & Control • Planning • Schedule monitoring • Quality Monitoring • Quantity Monitoring • Cost Monitoring • Progress Reporting

Project istration „ Documentation at site „ Site office responsibilities „ Responsibilities of key personals Quality Assurance System „ Quality Assurance „ Quality Matrix „ Measurement Control „ Specification Control „ Change Control „ NCR „ Material Inspection & Test Plan „ Works Inspection & Test Plan „ Forms & Checklists

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Planning Module at Project z

Making schedules

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Labour schedules „ „ „

Purpose How to make Labour Schedules Labour Needs

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Planning-higher productivity- higher profit

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Plant and vehicles schedules „

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How to make plant and transport schedules

Materials schedules „ „

Purpose How to make materials schedules

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Planning of Material

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Basics

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Objectives

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Nature of the Project

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Who all are Involved

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Challenges

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What do we do

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Planning of Material •

Quantum of Work / Material required to be clearly defined „ „ „ „

•

Drawings & Designs to be available BOQ - Specifications Software Rate Analysis

Conditions of the Contract to be clearly defined & followed „ „ „

GCC SCC EMD, BG, Defect Liability Period, Insurance

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Cont… •

Vendors to be short listed & informed about the Project requirement „ „

„ „

Categorization as per Projects Completed, In-hand & In – future Expected Response period in the same scenario, with in company or from outside - Source & Destination Analysis. Quality of delivered Product - Variation from the requirement Check for the requisite Compliances – Supply / Supply & Installation available with Vendor.

•

Payments & issuance of Purchase Order – Methodology freezed.

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Risk Assessment: Seasonal effect over the availability of Material – also effect on Cost. „ Cement „ Steel Sand „ Aggregates „ Gautam Arora

Cont…

•

FOB & FOR Analysis

•

Buffer maintenance

•

Develop Methodology for the events to follow „ Checklist – Quality & Quantity – Methodology „ Upon delivery - Variation from the requirement

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Execution and Monitoring • Methodology of construction • Selection and fixing up construction agency • Mobilization of resources • Setting out work • Making daily work programme • Allocation of resources • Quality control • Deployment of plant and machinery • Taking measurement and preparation of running bill • Obtaining client approval

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Cont…. • Preparing labour report, material consumption, inventory, equipment utilization, POL consumption • Liaison with outside agencies • Correspondence with outside agencies • Maintenance of daily site and hindrance • Preparation of MIS

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Closure after Handing over the Project - Attributes • Physical completion of the work as per contract • Preparation of final bill for the work as executed according to contract and also extra work carried out beyond that provided for in the bill of quantities. • Reconciliation of material consumed for the work and for the material issued by the client as per of the contract • Plant and equipment utilization statement • Demobilization of resources. • Settlement of claims with the client, and obtaining extension of time etc. Gautam Arora

MANPOWER AT WORK

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ORGANISATION CHARTS “An organisation chart is a plan of working relationships. It shows who is to do the work that is to be done and who is to direct and supervise the efforts of those who are to do the work”.

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Characteristics / features of the organisation chart 1. Depicts the organisation’s formal structure and shows only formal relationship.

2. Does not insure good organisation or good management; merely because a chart is in existence. It is no guarantee for good organisation.

3. Essentially illustrates who reports to whom.

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Cont… 4. Merely shows the designations of the individuals, thus no names appear, only functions, e.g. Sales Manger, Financial Advisor etc.

5. Reflects a simplified and abstract model of the organisation’s structure; they do not show human relationships; it is said that an organisation chart is like a snap shot; it is a static model of a dynamic, living process.

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Principles of an organisation chart 1. Line of authority should be observed by the top management in dealing with subordinates. 2. Line of authority should be observed by the subordinates in dealing with supervisors. 3. Organisational chart should define lines of position of each individual very carefully. 4. Identical authority or responsibility should not rest upon two or more persons. 5. Avoidance of undue concentration of duty at any point. 6. Organisation chart should be above the personalities. 7. Organisation chart should be simple and flexible.

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Categories of Organisation z

Line Organisation

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Line and Staff Organisation

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Functional Organisation

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Project or Matrix Organisation

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Committee Organisation

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Line organisation

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Line and staff organisation

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Functional organisation

General Manager

Personnel Manager

Finance Manager

Production Manager

Marketing Manger

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Project or matrix organisation This is one of the latest types pf organisational design.

The matrix organisation is a combination of the project organisation and the functional organisation. Authority flows vertically within functional departments, while authority of project manger flows horizontally crossing vertical lines. Thus, matrix organisation is created, “when project management is superimposed on a stable hierarchical structure, usually of a functional nature. Here the individuals working on a project have a continuing dual assignment; to their project and to their base department.”

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Committee form of an organisation Committee is a group of individuals especially designated to take decisions in matters refereed to it through free exchange of ideas among its .

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Reasons for low productivity at Project • Supervisors looking after too many people • Dissatisfied workers with a perceived grievance (for example, low pay) • Very heavy work on a hot day • Waiting for materials • Waiting for tools • Waiting for instructions • Machine breakdown • Waiting for another worker (or equipment operator) to finish so they can follow on (poor site layout) Gautam Arora

Cont… • Working in a confined space and getting in each other's way • Working gangs are out of balance (e.g. too many labourers to one mason) • More people allocated to the task than needed • The economy • Revenue • Predictions of Revenue and Cost • S-curve example

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Some ways of increasing productivity • Efficient site layout „ „ „ „ „ „ „ „

Approach roads Right of way for manpower & material movement Selected location of Warehouse Food, water & proper sanitary facilities Un-interrupted Skyline DG location for Oil refilling Available Natural Light Safe disposal of Waste & hazardous chemicals

• More efficient tools & equipments „ „ „ „ „

Safe age for movement Hoist & Tower Cranes to work at height Regular checks & maintenance CYCLES Grader for road works Craddle for façade works Gautam Arora

Cont…. • Incentive schemes „ „ „

Lump sum Wages Milestone defined Training

• More efficient supervision „ „ „

Defined Targets Selective Manpower Forms & Checklists

• Use of more skilled workers: train your workforce „ „

Removing barriers of Communication Awareness to quality standards

• Reduced waiting time „ „ „

Planned procurement Work fronts available Source & destination analysis done Gautam Arora

Project Manager – Responsibilities The PM is a key personnel & the responsibility of the entire project complies with him which may adhere to some of the following: • Report to the GM / DGM / Project Coordinator at HO. • Analyze & Maintain documents. • Establish the work plans and review them periodically to ensure project performance with assistance of his personnel. • Conduct technical and contractual reviews to ensure that the works being executed in accordance with the contract document between the client and contractor. • Monitor all the engineering and procurement procedures on site. • Initiate necessary remedial actions in consent with the HO to maintain the project on schedule. • Certify the quality report along with the QAM and Client’s PM. • Certify the measurement books along with the CM and Client’s PM. • Authorize and approve all works performed by his staff in connection with the project Gautam Arora

Cont…

• Assist the Client’s PM in evaluation and certification of variation orders. • Attend, organize, invoke meetings with Client’s PM and contractors. • Supervise the preparation & constructional explanatory sketches wherever required. • the recorded quantity & quality progress with the Client’s PM and certify. • Resolve non-conformance of contractor in consultation to Client’s PM and HO. • Organize progress meeting on monthly basis. • Record and inform the HO of all the on site activities. • ister the site office.

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Cont…

• Assist the Client’s PM in evaluation and certification of variation orders • Authorize and certify the onsite internal office expenses bills • Authorize and certify the staff leaves • and send the fortnightly report to the HO with the computer operator • Prepare and adhere to the approved site office cash flow.

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NEEDS / REQUIREMENTS

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Integration Management – to deliver Project z

z

OBJECTIVE: To deliver excellent Quality, in optimum Time frame at optimum

Cost.

Role : Produce at every stage of project lifecycle (preliminary stage, design development stage, construction stage, and delivery of project):

•Areas of Concern

Procurement, „ Risk „ Communication „ Human Resources „ Cost „ Time „ Scope, and „ Quality „

„

And producing PROJECT HEALTH REPORT

• By exercising Planning / coordinating / facilitating / monitoring project teams „ Internal (Departments of design, contract, procurement) „ External (Architects, Engineers, Review consultants, Surveyors), Gautam Arora

HSE Practices at Construction Sites To Comply With Gautam Arora

Standards

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IS: 875-1964 Code of practice for structural safety of buildings and loading standards

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IS: 1905-1980 Code of practice for structural safety of buildings, masonry walls

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IS: 3696 (Part I) -1966, IS 4014- 1967 Safety code for scaffolds and ladders: Part I Scaffolds & Safety Regulations for Scaffolding

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IS: 3696 (Part II)-1966 Safety code for scaffolds and ladders: Part II Ladders

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IS: 3764-1966 Safety code for excavation work

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IS 4081:1986 Safety code for blasting and related drilling operations

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IS: 4082 1996 Recommendations on stacking and storage of construction materials at site.

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IS: 4130-1976 Safety code for demolition of building (first revision) Gautam Arora

Cont… z

IS 4138:1977 Safety code for working in compressed air

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IS 4756:1978 Safety code for tunneling work

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IS: 4912-1978 Safety requirements for floor and wall openings, railings and toe boards (first revision) IS: 5121-1969 Safety code for piling and other deep foundations IS: 5916-1970 Safety code constructions involving use of hot bituminous materials

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IS: 7205-1974 Safety code for erection of structural steel work

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IS: 7293-1974 Safety code for working with construction machinery

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IS: 7969-1975 Safety code for handling and storage of building materials Gautam Arora

Cont… z

IS: 8989-1978 Safety code for erection of concrete framed structures

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IS 10067:1982 Material constants in building works

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IS: 10291-1982 Code of dress in Civil Engineering works

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IS 10302:1982 Unified nomenclature of workmen for civil engineering

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IS 13415:1992 Code of safety for protective barriers in and around buildings

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IS 13416:1992 Recommendations for preventive measures against hazards at workplaces „ „ „ „ „

Part Part Part Part Part

1 2 3 4 5

Falling material hazards prevention Fall prevention Disposal of debris Timber structure Fire protection

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Cont…

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IS 13430:1992 Code of practice for safety during additional

construction and alteration to existing buildings

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SP 70 : 2001 Handbook on construction safety practices IS: 10386-1983 General aspects Part 1 – 1983, Part 2 – 1982, Part 6 – 1983, Part 10– 1983 Amenities, protective clothing and equipment,

construction, storage, handling, detection and safety measures for gases, chemicals and flammable liquids

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Personnel Protective Equipment • IS: 2925-1984 Safety helmet • IS: 5983-1980 Eye protectors • IS: 7524 (Part I & II)-1979 Safety goggles & Safety Spectacle Gautam Arora

Cont… z

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IS: 1179-1967 Welding helmets & Welding Hand Shield IS: 1179-1967/IS: 5983-1980 Filter: -- Welding Filter, Ultra Violet Filter, Infra Red Filter, Filter Cover

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IS: 8521(Part-I)-1977 & 1994 Face Shield with Plastic Visor

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IS: 9973-1981 – Visor

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IS: 5852-1996 / IS: 11226 –1993 Safety Shoes with steel toe

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IS: 5914-1970 Leather Safety Shoes

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IS: 11226-1993/IS: 13469-1992 Rubber/ PVC Sole and heels (oil & Chemical resist) Gautam Arora

Cont…

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IS: 3400 (Part-XV)-1971 Electrical resistively (Antistatic) IS: 12254-1993, IS-13695-1993 - Rubber /PVC Knee Boots (Gum Boots) IS: 4770-1991 Safety gloves (Leather) / Safety Clothing IS:6110-1983 IS:3322(Part-I)-1987 - Hand protectors Safety Clothing (PVC Coated fabrics Double textured rubberized Water proof ness fabrics)

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Communication z

Kick-off Meeting • Preliminary start-up for Contractor to submit safety programme.

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Pre-job Meeting • For consultation before the activity start.

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Progress Meeting • Update on project progress & resolve any coordination issue

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Tool-Box Meeting • Medium to inform execution employees.

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Safety Meeting • Trainings, inspections, review of all above. Gautam Arora

Responsibility z

Contractor

• Prepare the Schedule & submit „ „ „ „ „ „ „ „

Mobilization at site Project Activities Interdepartmental Coordination Safety Milestones Critical Activities Special Trainings Inspections Hazard Zones

• Work Permits „ „ „ „ „ „ „

Work at Height Hot work Disposal Excavation Night Work Restricted areas Shafts/Confined Space

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Planning z

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Sequence of work and its phasing between contractors to minimize the possibility of one contractor placing another contractor’s men at risk, where appropriate, the segregation of contractors should be considered. Need to provide information, instruction and appropriate training, both on general site safety and hazardous specific in the site. The latter could range from restricted zones, Permit-to-work systems, lifting operation to the wearing of Personal protective equipment as per IS standards.

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Need for fire precautions and emergency procedures

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Need for environmental monitoring and health surveillance

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Site security and foreseeable risks to the public, including the need for directional and warning signs. Gautam Arora

Cont… z

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Safe access across the site for persons, vehicles and equipment. Thought should be given to arrangements for keeping the site tidy, accommodation for site staff, safety welfare, first aid and other facilities. Provision of safe places of work at different stages of the job including the provision of scaffolding, ladders for a number of sub-contractors. Ambulance Room with 24 hrs Ambulance / Emergency vehicle available at site. (Estimated five hundred plus workers are employed / an arrangement is made with a nearby hospital). First Aid well equipped with stretchers with visiting doctor facility at site, if workers over 100.

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Cont… z

Building & other construction workers rules 2002 section 223 Medical examination of building workers, etc. • conduct special medical examination for occupational hazards to such building workers before their employment and thereafter at such intervals as may be specified by the Chief Inspector of Inspections of Building and Construction, from time to time.

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Contractor should always be ready with mitigation / Emergency Action plan. Sufficient illumination at all times for maintaining safe working conditions at a site of a building or other construction work is provided where building workers are required to work or and for ageways, stairways and landing, such illumination is not less than that provided in the relevant national standards. Contractor has to arrange for a Creche if 20 or more women are ordinarily employed as contract labor at project site. Gautam Arora

Coordination z

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The Site In-charge appointed by the prime contractor shall be totally responsible for compliance with this health and safety code. The contractor must appoint a Chief Safety Officer and form a “contractor safety committee” along with safety representatives from its sub-contractors. This committee will be chaired by the Site In-charge and meet at least once a week to review status on EHS issues. It is expected that each contractor and sub-contractor will participate in Daily “Tool Box Talks” and other safety meeting to co-ordinate project work for the day across trades.

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Cont… z

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Clear lines of communication should be set up between each subcontractor’s Safety Officer and Safety officer of the prime Contractor. Effective co-ordination will be enhanced by ensuring that ‘Safety and Health’ figures prominently on the agenda of regular project meetings, as well as Safety meetings. For better coordination on project related EHS issues, the safety meeting participants shall include Project Manager, Project Manager’s Safety representative, all contractor’s safety representatives along with Owner’s safety rep. Project Manager’s Safety officer shall convene this meeting and participants from all contractors safety representatives will be mandatory. Minutes of this meting shall be circulated to all concerned Gautam Arora

Monitoring z

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Arrangements must be made for safety and health monitoring of the site on a regular basis. This will include, not only ensuring the safety issues associated with working at heights, excavations, working with energy sources, etc. but also environmental matters such as hazardous dust, fumes, noise etc. In all cases, the contractor’s Site-In-charge shall ensure that daily site inspections are carried out by the contractor’s Safety Officer, more in depth inspection being done periodically by visiting safety advisor. It may be necessary for arrangements to be made for specialist occupational health and hygiene advice. The checklist for daily inspection is provided which must be included in the Behavior Observation Process (BOP). Contractor will generate the Monthly EHS report and submit with safety statistics and photographs.

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Safety Audits z z z z

z z z z z z z z z z

Organization Accident control Emergency Preparedness Workers Health & Hygiene facilities Workplace safety Electrical systems Fire prevention Demarcated areas Mechanical equipment Safe work practices Storage areas Material stacking Housekeeping Safety statistics

z z z z z z z z

Display of emergency numbers MSDS (Material Safety data sheet) Personal Protective Equipment Safety training Safety meetings First aid facilities Traffic control, Signage, etc. Safety programs / Promotional activities

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Management Responsibility of Safety z

Safe place of work, which includes safe means of access and exit during normal daily work routine as well as in emergencies

Safe plant and equipment including the maintenance & records. Safe systems of work. This includes safe working practices and work instructions for all jobs taking particular of hazardous situations

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z

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Safe working environment and proper arrangements for employee welfare. This responsibility includes proper lighting, ventilation, fume and dust extraction, noise control, housekeeping, seating, drinking water, sanitary facilities and a wide range of other factors. Safe methods for storing, handling and transporting goods and substances

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Cont… z

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Such information instruction, training and supervision as is necessary to ensure efficient and safe working practices, which comply with national legislation and company rules. Basic and job related safety training for all its and as well its Sub contractor’s temporary and permanent employees Consultation with employee with a view to making and maintaining adequate and effective arrangements for health safety and welfare. A written statement with respect to the health, safety and welfare of the employees containing details of procedures which will put the policy into effect and define individual responsibilities for safety. Where accommodation provided by the company, this must conform to the same safety and hygiene standards as other company premises, in respect of the premises itself and the working of any staff. Gautam Arora

Responsibility of Safety Manager z

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To manage the company Health and Safety program To make recommendations on matters concerning health and safety to the Director responsible for the company health and safety program in order to achieve the company’s health and safety objectives To inspect all or part of the premises daily to ensure the program is being complied with To carry out full inspection at least once every week for potential hazards To prepare Pre task plans and make necessary modifications till they are accepted by Project Manager’s Safety representative To arrange adequate materials and publicity for the Health and Safety Gautam Arora Program

Cont… z

z z

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To recommend any necessary health and safety rules including changes where appropriate To arrange, attend and supply relevant material for Safety Committee Meetings and weekly safety meetings To conduct appropriate job related health and safety training for all new and existing staff whether temporary or permanent. Any job change should be accompanied by relevant retraining.

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To ensure that all fire equipment is regularly inspected and serviced.

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To ensure the provision of safe tools

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Cont… z

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To carry out specific health and safety training for managers, supervisors and safety representatives. To properly investigate all accidents, damage to property and near miss incidents and make sure that any corrective action is implemented To maintain accident records and make a weekly inspection of first aid records and implement any necessary subsequent action To prepare weekly summaries of injury/damage and inspection reports for senior management

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Emergency Plan In dealing with an emergency situation, the broad objective of the plan is to provide a system capable of taking fast and effective action in an emergency situation and to maximize effective utilization of resources available to: z z z z z z z

z z z

Safeguard lives both at the site and in the neighborhood, Contain the incident and bring it under control, Action plan for all coordinating departments and agencies, Minimize damage to property and neighboring environment, Rescue and treat casualties, Provide welfare assistance to casualties, Identify persons affected, notify relatives, extend necessary assistance, etc., Evacuate persons to safe areas, Restoration of normal operations in least possible time, Minimize panic amongst employees and public out side our site premises. Gautam Arora

Health & Well being of Construction Workers z z

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Provide clean drinking water to all workers. Provide adequate number of decentralized latrines and urinals to construction workers. Guarding all parts of dangerous machinery. Precautions for working on machinery. Maintaining hoists and lifts, lifting machines, chains, ropes, and other lifting tackles in good condition. Durable and reusable formwork systems to replace timber formwork and ensure that formwork where used is properly maintained. Ensuring that walking surfaces or boards at height are of sound construction and are provided with safety rails or belts. Provide protective equipment; helmets etc. Provide measures to prevent fires. Fire extinguishers and buckets of sand to be provided in the fire-prone area and elsewhere. Provide sufficient and suitable light for working during nighttime. Dangers, health hazards, and measures to protect workers from materials of construction, transportation, storage etc. Gautam Arora

Environmental Management System It refers to system for managing an organization’s environmental programmes in a comprehensive systematic, planned and documented manner for developing, implementing, achieving, reviewing and maintaining the environmental policy. • Mitigation measures for each impact during the construction, operation and the entire life cycle to minimize adverse environmental impacts as a result of the activities of the project. • Recommendation of enhancement measures i.e. landscape plan, solid waste management plan, traffic circulation plan etc. to improve the aesthetics and overall quality of the surrounding environment. • Preparation of Environmental Monitoring Plan for post project monitoring for compliance of various environmental regulations. • Constitution of an Environmental Management Group within the organization asg specific responsibilities

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Environment Clearance Procedure

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Environmental Monitoring z

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Soil Monitoring: Soil samples from representative locations in the site and study area are collected and analysed for important relevant physical & chemical parameters Water Quality Monitoring: Water quality monitoring are conducted at representative locations in the study area for surface and ground water. Samples are to be collected and analysed for important relevant physical, chemical and bacteriological parameters. Ambient Air Quality Monitoring: Ambient air quality in respect of SPM, RPM, SO2, NOx, and CO, are monitored at representative locations in the site and study area Noise Monitoring: Ambient noise level monitoring are carried out at representative locations in the site and study area.

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Cont… z

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Tree Counting: Survey is conducted to assess existing trees in the project site in respect of numbers, species and girth size. Traffic Survey: Traffic survey for continuous 24 hours has to be carried out to measure number and type of vehicles ing on the existing main roads giving access to the project.

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CONSTRUCTION QUALITY MANAGEMENT

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The Multipliers Quality Assurance

Quality Control

Review & Analysis

Quality Audit Plan

Project Quality life-cycle Management

Data Collection & Reporting

Quality Management Team

Inspection & Test Plan Gautam Arora

What to Manage z

Project Quality Management „

includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.

„

It includes “all activities of the overall management function that determine the quality policy, objectives, and responsibilities and implements them by means such as quality planning, quality control, quality assurance, and quality improvement, within the quality system”.

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Quality is “the totality of characteristics of an entity that bear on its ability to satisfy stated or implied needs”. A critical aspect of quality management in the project context is the necessity to turn implied needs into stated needs through project scope management Gautam Arora

The Multipliers - Inference z

Quality Assurance • Standards

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Quality Control

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• Comply BOQ, Contract z

Quality Audit Plan: project brief • Daily • Weekly • Monthly

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Data Collection & Reporting:

Present & History • Preventive Measures • Mitigation

• Benchmark z

Inspection &Test Plan

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Review & Analysis • Repetitiveness • Mitigation

Quality Management Team • Skilled, Qualified & Experienced Gautam Arora

Scope z

Project quality management must address both the management of the project and the product of the project. Failure to meet quality requirements in either dimension can have serious negative consequences for any or all of the project stakeholders.

For example: z Meeting customer requirements by overworking the project team may produce negative consequences in the form of increased employee turnover. z Meeting project schedule objectives by rushing planned quality inspections may produce negative consequences when errors go undetected. Gautam Arora

Key Concern Areas z

z z

z z

The project management team should also be aware that modern quality management complements modern project management. For example, both disciplines recognize the importance of: Customer satisfaction Prevention over inspection— the cost of avoiding mistakes is always much less than the cost of correcting them. Management responsibility Processes within Integrated phases

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System / Methodology Followed: z

Check Contractor’s QA/QC Plan, Laboratory Set Up / Frequency of Tests, Check Material / Material Sources.

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Introduce RFI system & Check quality for every RFI.

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Identify quality problems.

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Communicate Quality Issues to Contractor by way of “Field Instruction Note”.

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List such Non-Conformity Reports (NCR).

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Visit site periodically tly with Contractor for Compliance of NCR.

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Discuss NCRs every fortnight with Contractor compliance of NCRs by Contractor. Gautam Arora

Quality Document Project File – Maintained at Site z

z z z z z z z z z

Material Testing (Cube test, slump test, cement & steel test, Silt content, Sand Bulkage etc.) Concrete Mix design Water Cement ratio Material ing Stage ing Sample Approval RFI’s Raised by Contractor RFI’s Raised by Client NCR’s raised by Client Payment On-Hold Certificates

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Quality Assurance Engineer (QE)- Key Responsibilities z z z

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Report to the RE Maintain documents as mentioned earlier and record all the quality checklists, conformance and non-conformance of the ongoing activities Keep a check on the specifications being followed correctly onsite Coordinate with BE to ensure the billing of accepted works only Issue conformance and non-conformance reports to the RE Assist RE in resolving quality issues, and device methods to achieve quality standards Organize t inspection to facilitate faster resolution of quality issues He shall perform all activities as listed under Material inspection & Test Plan and Works Inspection & Test Plan. Gautam Arora

Tools : Non-Conformance Notice CONTRACT NO:

CONSULTANT PROJECT NUMBER:

PROJECT:

LOCATION:

CONTRACTOR:

PACKAGE:

PROJECT ENGINEER:

REPORT DATE/TIME:

TO:

DATE:

The following item(s) is/are in non-compliance with the Contract Documents. Corrective action is to be taken immediately. If applicable, until the corrective action is completed, no monies may be paid for the item(s) and the cost of all corrective action shall be borne by the Contractor. Contractor corrective action applicable: YES ‰ Spec. Ref.:

NO ‰

Drawing Ref.:

Description: Consultant PM Suggestion: 1. Remove & Replace till it conforms with specs: 2. Rework or Repair till it conforms with specs: 3. Accept as-is:

‰ ‰ ‰ Consultant Project Manager

CONTRACTOR’S CORRECTIVE ACTION PROPOSAL:

Date: Contractor’s Project Manager CONSULTANT ACCEPTANCE FOR ACTION 2 OR 3 ABOVE: I agree/ disagree/ need additional back up data, with Contractor’s corrective action proposal as detailed above. Date: _____________________________

_________________________________ Architect/ Consultant

OWNER ACCEPTANCE FOR ACTION 3 ABOVE: I agree/ disagree/ need additional back up data, with Contractor’s corrective action proposal as detailed above. Date: _____________________________

_________________________________

Client/ Owner CORRECTIVE ACTION COMPLIANCE The Contractor has complied with corrective action proposal. The remedial work has been reviewed and accepted for payment. Date: Consultant Project Manager

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Non Conformance Report (NCR) Followings are the conditions but not limited to for issuance of NCR

• Non conformance to the Scheduled Progress in of quantity and quality. • Non conformance to the Measurements mentioned in tender, accepted drawings or mutually agreed drawings, details & authenticated by Client’s PM • Non conformance to Specifications mentioned in the contract document or mutually agreed & authenticated by Client’s PM • Non conformance to acceptance criteria of material test and inspection • Non conformance to acceptance criteria of completed works.

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Cont…. • Non conformance to the instruction issued to contractor by

.

RE and or authorized by Client’s PM

• Non conformance to any Contract clauses, IS code provisions, ISI standards, safety norms, method statements, labour laws, and or any laws, standards of

.

practice in construction process

• Non compliance to the NCR previously issued • Inadequate measures towards corrective actions as suggested by QE, RE or Client’s PM

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?

RFI’s Request for Information Form Project Code

:

Contractor Name

:

Location / Site

:

Building Block

:

Drawing / Reference

:

Issued to: ……………………………………………………… ………………………….. ……………………. Information Required Dead Line: …………………..

Issued BY:

Acknowledgment of receipt

Name

Sign / Name : Date :

:

Response Attachment / Response :

Signature:

Name

:

Designation:

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Quality Improvement Key Components to raise the level of Quality 1. 2. 3. 4. 5. 6. 7. 8.

9. 10.

motivate train orient provide a safe clean stimulating and satisfying work environment provide a two way communication encourage employee participation in planning, problem solving decision making provide recognition Gautam Arora

PROJECT COST MANAGEMENT

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Project Cost control Components

•

Site Operative Labour

•

Equipment

•

Contractors Costs

•

Head Office and other premises

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Materials Subcontractors

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Capital Provision

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Plant

•

Line Management

•

Overheads

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Head Office Services to Site

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Supplementary departments

Gautam Arora

Scope z

Project Cost Management includes the processes required to ensure that the project is completed within the approved budget.

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Resource Planning— determining what resources (people, equipment, materials) and what quantities of each should be used to perform project activities. Cost Estimating— developing an approximation (estimate) of the costs of the resources needed to complete project activities. Cost Budgeting— allocating the overall cost estimate to individual work items. Cost Control— controlling changes to the project budget. Gautam Arora

Way Forward

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Project cost management is primarily concerned with the cost of the resources needed to complete project activities. However, project cost management should also consider the effect of project decisions on the cost of using the project product.

For example, limiting the number of design reviews may reduce the cost of the project at the expense of an increase in the customer’s operating costs. This broader view of project cost management is often called life-cycle costing.

Gautam Arora

Cont…

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Project cost management should consider the information needs of the project stakeholders—different stakeholders may measure project costs in different ways and at different times. For example, the cost of a procurement item may be measured when committed, ordered, delivered, incurred, or recorded for ing purposes. When project costs are used as a component of a reward and recognition system, controllable and uncontrollable costs should be estimated and budgeted separately to ensure that rewards reflect actual performance. On some projects, especially smaller ones, resource planning, cost estimating, and cost budgeting are so tightly linked that they are viewed as a single process (e.g., they may be performed by a single individual over a relatively short period of time)..

Gautam Arora

Thank you

Gautam Arora