3. Flow Diagram (stores Activities When Consignment Is Received) 5xf

FLOW CHART FOR STORES ACTIVITIES WHEN A CONSIGNMENT IS RECIEVED

MATERIALS ARRIVE IN TRUCKS, WAGONS ETC. AT THE MAIN GATE OF THE FACTORY

GOODS DISPATCH NOTE

SECURITTY SECURITY DEPARTMENT MAKE NECESSARY ENTRIES AND CLEAR THE CONSIGNMENT TO RECEIVING STATION

DESCRIPENCY REPORT

IDENTIFY THE CARRIER AND CONSIGNMENT BY MEANS OF P O AND DELIVERY ADVICE b) CHECK FOR DAMAGES c) WEIGH BRIDGE CHECKING WITH PO

PRURCHASE ORDER COPY

a) MATERIAL DAMAGE REPORT

WEIGH BRIDGE SLIP

NO 1. 2.

NOTIFY PROCUREMENT AWAIT REPLACEMENT

OK ? YES ISSUE GATE FOR GOING TO THE STORES

MATERIAL REJECTION NOTE

GOODS RECIEPT NOTE

1. PREPARE REJECTION NOTE AND NOTIFY PROCUREMENT 2. REJECTED MATERIALS AWAIT PROCESSING OR RETURN TO SUPPLIER

DELIVERY ADVICE

MATERIALS REPORT TO THE STORES FOR FURTHER CHECKING 1. PREPARE GRN 2. UNLOAD [MATERIAL HANDLING], UNPACK 3. QUALITY CONTROL TESTS

GATE

QUALITY CONTROL REPORTS

NO OK? YES

ACCEPTED MATERIALS REPORT BACK TO STORES FOR STORAGE 1. UPDATE STOCK 2. STORE THE MATERIAL AS PER STORAGE PLAN [MATERIAL HANDLING] 3. RETRIEVE AND ISSUE MATERIAL AS PE R AUTHORISED ISSUE SLIPS [MATERIAL HANDLING] 4. UPDATE STOCK 5. STOCK TAKING AND MATERIAL ING

STOCK

DISCRIPANCY REPORTS